PA / Team Assistant

About the Role:

We are looking for a proactive, highly organised PA / Team Assistant to support a group of senior leaders and their teams on a 10-month temporary contract, working 4 days per week.

This role is ideal for someone who enjoys variety, is confident supporting multiple stakeholders, and thrives in a fast-paced, collaborative environment.

Key Responsibilities:

Executive & Team Support:

- Complex diary management across multiple stakeholders

- Coordinating domestic and international travel arrangements

- Managing and submitting monthly expenses for senior leaders

- Organising lunches, dinners, team activities, and seasonal events (e.g.

Christmas, quarterly team lunches)

- Assisting with team offsites, events, and external bookings

- Supporting senior leadership with administrative tasks

Team & Project Support:

- Organising and supporting team meetings

- Coordinating and distributing reading materials, agendas, and other pre-meeting content

- Supporting with tools such as Cornerstone (e.g.

learning or PD uploads)

- Providing ad hoc assistance to the wider team as needed

General Admin & Research:

- Sourcing and organising gifts, performing light research, and general administrative support

- Managing shared calendars and maintaining contact lists or shared drives

- Raising purchase orders and liaising with accounts payable

Skills & Experience:

- Prior experience as a PA, Team Assistant, or Executive Assistant

- Skilled at managing multiple diaries, coordinating travel, and handling expenses

- Strong communication and organisational skills, with excellent attention to detail

- Comfortable supporting both senior leadership and broader team needs

- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Desirable:

- Experience in a fast-paced, corporate environment

- Familiarity with platforms such as Cornerstone / Catalyst, Concur, or SharePoint – Salesforce, Peoplesoft