Admin Assistant - KIM

Overview

Provide clerical and administrative support to the assigned department.

Responsibilities



* Enter Canal vessel incidents in Riskmaster daily and run reports as requested.


* Maintain organized records of COI’s, COD’s for vessels.


* Organize recognition material for vessel crew.


* Plan for offsite meetings and Safety Seminars.


* Track and order charts for vessels.


* Document and track various fleet activities, revisions, etc.

for completion and distribution.


* Prepare Port Captain weekly reports.


* Responsible to maintain the Offsite Storage.


* Responsible for ordering and setting up meals for on-site meetings.


* Issue Purchase Orders as needed.


* Prepare and distribute monthly boat mail.


* Sort mail as needed.


* Other duties as assigned.

Qualifications



* Strong written and verbal communication skills.


* Excellent telephone etiquette and manner.


* Organized, detail-oriented and accurate.


* Ability to handle multiple tasks.


* Ability to operate standard office equipment, personal computer, scanner, multi-line telephone and copier.


* Knowledge and use of computer software: Microsoft Word, Outlook, Access, PowerPoint, and advanced Excel skills.

Education:

High school diploma or GED supplemented by secretarial and computer courses.

Experience:

2-3 years clerical experience in an office environment.

Marine experience a plus.

Working Conditions:

Office hours are 7:00am to 4:00pm Monday through Friday in office.

Occasional overtime as needed.