Commercial Property Manager

Commercial Property Manager

Job Title: Property Manager, Commercial

Location: 1818 Market Street, Philadelphia, PA

Status: Exempt

JOB SUMMARY: Maximize the performance, profitability, and protection of commercial assets.

This is accomplished by managing lease administration, tenant correspondence, cash management, accounting and banking activities, tenant and vendor relations, and monthly reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES : These include the following but are not limited to the job specifications.

Harbor Group Management Company may require additional duties or job functions that can be performed safely .



* Building Administration


* Review lease abstracts, process move-outs, refund security deposits, and create correspondence such as rent increase letters to tenants, rent statements, sales requests, and delinquency notices.


* Manage accounting, cash, ancillary income, and banking activities, such as reviewing, coding, and entering or uploading vendor invoices; obtaining completed W-9s and required insurance from all vendors, preparing monthly cash management and monthly reforecast reports, handling and posting deposits, making rent collection calls to tenants, mailing invoices, creating tenant billbacks and preparing invoices, researching and correcting bank reconciliations, and requesting reserve disbursements.


* Track tenant sales, certificates of insurance, and preventative maintenance agreements.


* Prepare property reports as needed, including weekly occupancy reports, monthly and quarterly management reports, and annual BOMA Experience Exchange Report (if applicable).


* Provide expenses and reconciliation data for the annual budget, calculate and bill annual operating expense reconciliations.


* Building Operations


* Communicate with contractors on warranty items and outside building repairs.


* Provide tenant electric usage and utility bills to the chief engineer monthly for ENERGY STAR reporting (if applicable).


* Schedule outside services and contractors for both tenant and building needs (if applicable).


* Tenant Relations


* Act on tenant requests and complaints and ensure follow-up and completion.


* Coordinate tenant special events, both building wide and for individual tenants, if applicable.


* Manage tenant work order process, if applicable.


* General


* Continually improve skills and abilities for growth in property management through CPM and RPA studies and attending BOMA seminars and programs.


* Special Projects as assigned.


* Supervisory Responsibilities


* This position has supervisory responsibilities that include planning, assigning, and directing work or addressing complaints and resolving problems.


* This position will carry out those responsibilities in accordance with the organization's policies and applicable laws.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform ea...