Early Head Start Administrator - Tampa Metro Area YMCA

Are you a detail-oriented, organized professional who loves keeping things running smoothly and making a difference in the community? The Tampa YMCA is looking for anEarly Head Start Administrator to support a team dedicated to helping young children and families thrive! This role is more than administrative support! Youll play an important part in budget tracking, financial reporting, program compliance, records management, and coordinating family and community events.

Youll help ensure our Early Head Start program stays organized, efficient, and focused on what matters most: supporting children and families during their earliest years.

If youre a strong communicator, enjoy managing details, and want your work to have a meaningful purpose, this could be the perfect opportunity for you! Bring your organizational skills to a mission that matters.

Join the Tampa YMCA team! Under the direction of the Early Head Start (EHS) Program Director, with oversight from the Operations Director, the Administrator supports the Early Head Start Leadership Team by providing day-to-day administrative assistance to help accomplish the work and mission of the Tampa Metropolitan Area YMCA.

This position requires strong organizational skills, written and verbal communication competencies, ability to create and implement processes, the use of discretion and independent judgment.

The incumbent performs a variety of administrative tasks in the Early Head Start (EHS) program which include, but not limited to: administrative and office support duties providing customer service, clerical, secretarial, processing and/or internal financial related duties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Performs various complex administrative, secretarial, and confidential functions and duties supporting the Operations Director, Program Director and other EHS staff.Assists Operations Director and Director in budget development including in-kind.Prepares financial reports as necessary.Compiles program reimbursement request including in-kind.Manages Purchase Orders and processes invoices for EHS.Maintains EHS credit card and processes expense reports.Completes program check requests, journal entries, expense reports, and releases.Maintains records of receipts, purchases, trainings and purchase orders.Processes staff mileage requests.Accesses and secures restricted, sensitive and confidential records or information.Responsible for ordering, storing and maintaining office supplies and related materials.Monitoring program participant files.Monitoring provider, and staff documents.Monitoring program participant health documents.Assists program staff in coordinating families and providers events.Intakes for potential families.Files program participant documents.Supports EHS policy committee with communicating to policy committee (example: email communications, upcoming events and meeting agendas & minutes).Provides administrative support for campaign.Assists with set up and implementati...