Associate Director, Programs and Events

Leads logistics planning and execution of live, virtual, and hybrid programs, including advisory boards, speaker trainings, KOL engagements, congress-related programs, and other stakeholder engagements.Serve as the day-to-day logistics lead, communicating requirements, timelines, risks, and next steps across internal teams, clients, stakeholders, and vendors.Manage program logistics, including registration, travel, venue sourcing, contracting, food and beverage, audiovisual needs, room setup, transportation, onsite staffing, and day-of-event execution.Develop and maintain program timelines, working agendas, itineraries, run-of-show documents, status updates, and post-program debriefs.Manage program budgets, vendor estimates, forecasts, expense tracking, billing reconciliation, and required documentation.Partner with Client Services and Project Management to ensure programs are delivered on time, on budget, and in accordance with client requirements, internal processes, industry guidelines, and compliance standards.Participate in weekly scheduled status meetings with clients and stakeholders from pre-launch through program operation and ensure all program objectives are performed.

Program budget ownership including vendor estimates, reconciliations, and required documentation, financial forecasts, expense tracking, and billing reconciliation to ensure financial accuracy and compliance.