HR Onboarding Specialist

General Purpose

The Onboarding Specialist is responsible for supporting the onboarding process from offer acceptance through employee start-date readiness.

This role ensures new hires complete required documentation, coordinates background checks and I-9 requirements, supports onboarding activities, and serves as a primary point of contact for candidates, facility HR teams, and internal stakeholders.

The Onboarding Specialist works closely with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to provide a positive, compliant, and efficient onboarding experience while ensuring new employees are prepared for a successful first day.

Key Responsibilities

Onboarding Administration & Support



* Coordinate and support onboarding activities for new hires, transfers, acquisitions, and contingent workers .



* Facilitate completion of required onboarding documentation and employment records.



* Monitor onboarding progress and proactively follow up on outstanding requirements.



* Support employee readiness by coordinating onboarding requirements, documentation, and system setup activities.



* Respond to onboarding inquiries from candidates, facility and regional hiring teams, managers, and internal stakeholders.


* Provide recruitment process support by assisting with job requisition creation, updating job postings, and coordinating selected candidates through the pre-employment process, including initiating offer letters, background checks and I-9 employment verification requests, and completing required actions to move candidates to the Ready for Hire stage, as needed.

Background Checks, I-9 & Compliance



* Process and monitor background checks , license requirements, and pre-employment screening requirements.



* Support I-9 compliance activities and employment eligibility verification processes.



* Track onboarding compliance requirements and escalate issues that may impact start dates.



* Maintain accurate onboarding records and documentation in accordance with company policies and regulatory requirements.

Systems & Process Execution



* Support Workday onboarding transactions and employee setup activities.



* Troubleshoot routine onboarding system issues and escalate complex concerns.



* Follow established procedures, job aids , and service standards.



* Ensure onboarding records are complete and accurately maintained.



* Assist with testing, validation, and implementation of onboarding process enhancements.

Employee Experience



* Provide a welcoming and responsive onboarding experience for new hires.



* Support onboarding communications.



* Help ensure employees receive timely information regarding onboarding requirements and next steps.

Cross-Functional Collaboration



* Partner with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to support onboarding activities.



* Share feedback with internal teams regarding proce...