IT Procurement & Contracts Coordinator

About the Role

Core Natural Resources is seeking an IT Procurement & Contracts Coordinator to join our Infrastructure team.

This role is responsible for managing the full lifecycle of IT purchasing, vendor relationships, contracts, and budgets.

The ideal candidate is organized, detail-oriented, and comfortable working directly with vendors and internal stakeholders to keep IT spending and commitments on track.

Key Responsibilities



* Accept, embrace, and promote the following core values of Core Resources: Safety, Sustainability & Continuous Improvement


* Manage the IT procurement process end-to-end, including purchase requisitions, purchase order creation, and invoice reconciliation


* Monitor vendor contracts and software/hardware agreements for upcoming renewals; proactively reach out to vendors to request renewal quotes and ensure timely review


* Support new vendor onboarding in coordination with the Supply Chain department, including required documentation and approval workflows; partner with Legal on Master Service Agreements (MSAs) and other vendor contracts


* Maintain and manage IT software license inventory, ensuring accurate seat counts and alignment with active agreements


* Partner with IT leadership on annual budget planning and ongoing budget tracking; provide regular spend reporting and forecasting


* Lead the selection, implementation, and ongoing management of a centralized IT contract repository; establish processes for contract intake, storage, and key-date tracking


* Build and maintain strong vendor relationships, serving as a primary point of contact for procurement-related communications


* Ensure all IT purchasing activity aligns with internal approval workflows and company financial policies


* Support scheduling of vendor coordination calls and assist with meeting materials and follow-up documentation as needed

Qualifications



* Experience in IT procurement, contracts administration, or a related role is a plus, but not required


* Familiarity with software licensing models and vendor contract structures


* Experience with purchase order workflows and budget tracking


* Strong organizational skills with high attention to detail


* Effective communicator, comfortable engaging directly with vendors and internal teams


* Proficiency with Microsoft Office Suite and SharePoint; experience with project tracking or contract management platforms is a plus


* Experience supporting a multi-site or geographically distributed organization is a plus