Office Coordinator – Maintenance

Your Job

We are seeking an experienced, detail-oriented Office Coordinator to support the Maintenance, Engineering and Administrative team at Brunswick Cellulose.

The ideal candidate is a self-starter who thrives in a collaborative, fast-paced manufacturing environment, demonstrates strong customer focus and discretion when handling sensitive information, and helps drive process and documentation excellence for the maintenance organization.

This role sits at the intersection of administrative support, maintenance coordination, and customer-focused service to keep the Engineering/Maintenance organization running smoothly and safely.

Our Team

Georgia-Pacific Brunswick Cellulose manufactures softwood fluff pulp used primarily in absorbent products (diapers, hygiene products).

GP has a long history of operational excellence and a strong safety and continuous-improvement culture.

Koch Inc.

companies emphasize decentralized entrepreneurship, respect for people, and a focus on process excellence - values that guide how we support plant operations and maintenance teams.

What You Will Do


* Serve as first point of contact for administrative inquiries directed to the Maintenance/Engineering and administrative group; route and escalate issues to the appropriate maintenance leads, engineers, or HR/operations personnel with timely follow-up.


* Manage confidential information with discretion: personnel records, shift coverage details, discipline/action documentation, and other sensitive materials.


* Coordinate scheduling and logistics for maintenance planning: arrange and maintain calendars for the maintenance management team, schedule shift-change meetings, planning sessions, and outage planning meetings.


* Support work order and preventive maintenance processes: collect, compile, and distribute maintenance reports, work order summaries, downtime logs, and parts usage data to maintenance planners and leaders.


* Maintain and update shared documents, department SharePoint sites, or other repositories (e.g., SOPs, permits, lockout/tagout checklists, maintenance schedules).


* Generate, compile, and format reports and presentations for leadership reviews - collect required data, produce clear visuals/tables, and ensure timely distribution.


* Track vacation and weekend duty schedules and maintain on-call rosters; coordinate coverage and ensure continuity of service.


* Provide general office administration: answer phones, greet visitors, manage mail and deliveries, order office/maintenance supplies, and maintain organized filing systems (electronic and physical).


* Support special projects and change initiatives (5S, Lean events, continuous improvement efforts) by organizing meetings, tracking action items, and documenting process changes.


* Coordinate vendor and contractor administrative needs: onboarding paperwork, site access forms, and arrival logistics for maintenance-related contractors; support purchase...