Office Manager (5:30am - 2:30pm)

Pay Rate: $84,372.53Schedule: Monday - Friday 5:30am - 2:30pmEssential Functions:


* Manages and evaluates the administrative assistants and ensures accuracy and timeliness for all work processes


* Coaches, mentors, and disciplines administrative staff


* Responsible for making sure that all policies and procedures are followed to contract specifications and that all records are kept in an organized accessible manner


* Acts as an authorized signer for the issuing and the renewal of all site badges


* Responsible for ensuring that documentation for security clearances is accurate and acceptable


* Responsible for signing off on all parking passes and managing the passes


* Responsible for employee locker assigning.


* Responsible for corporate and MAA audits


* Responsible for ensuring that time sheets, time clock, and payroll is accurate and turned in on time.

Responsible for administering payroll corrections


* Responsible for ensuring that Sign In Logs are completed and filed


* Responsible for making sure office supply levels are adequate to cover operations and that the monthly Staples Order is acceptable and within budget.

Make Staples orders as needed.


* Responsible for maintaining the information posted on Chimes bulletin boards in coordination with the Project Manager and HR.


* Responsible for making sure that all internal and external customers are greeted professionally and that issues are handled appropriately


* Complies with all Agency policies and procedures and follows contract specifications


* Maintains effective, efficient, and positive relationships with government facility staff


* Attends meetings with government, facility, and customer representatives as necessary


* Presents ideas and recommendations to Project Manager and CA based on contract needs


* Assesses, analyzes and solves or suggests solutions to administrative challenges


* Ensures that management is informed of all work projects and outcomes


* Ensures timely, accurate completion of all communications


* Passes and complies with CPR/first Aid and OSHA training


* Complies with and ensures staff compliance with all building and security requirements


* Maintains proper security standards for Chimes facilities and property

Secondary Functions:


* Assumes other duties, responsibilities, and special projects as needed



*Duties, responsibilities, and tasks may change at any time with or without notice Physical Abilities Needed to Meet Work Demands:


* Ability to stand or walk for long periods of time


* Ability to go up and down stairs


* Ability to reach above the head, bend, kneel, stoop, and crawl


* Ability to lift, carry, and push up to 50 lbs.

as needed


* Ability to work in dusty spaces or adverse weather conditions


* Ability to see details on the floor, above the head, or on surfaces

Job Competencies Needed for Success on the Job:
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