Executive Administrative Assistant

Executive Administrative Assistant

In this role, you will provide administrative support to the Vice President of Manufacturing and the Manufacturing leadership team including functional support leaders.

The position requires handling a wide range of diversified, confidential, complex and time-sensitive responsibilities.

As a strategic partner, this role is critical in supporting leaders to execute day-to-day business activities.

The role proactively manages and prioritizes the dynamic and ever-changing needs of the team while serving as a primary point of contact on all matters related to manufacturing operations for internal and external stakeholders, including senior leadership, team members, and frontline workers.

Essential Job Duties:


* Strategically manages interactions, prioritizing people and situations requiring attention.


* Understands the VP of Manufacturing and direct teams' organizational priorities to proactively route, research, and respond to requests and make scheduling decisions.


* Provides proactive calendar management, maintaining both day-to-day and long-term scheduling of meetings, projects, and priorities.


* Creates and distributes meeting agendas; collaborates and proactively works with attendees to ensure content and presenters are prepared.


* Ensures accurate documentation and timely submission of expenses and invoice reporting through Concur.


* Manages Capital Project requests.


* Oversees the Supply Chain Manufacturing Recognition Event request process.


* Offers continuous improvement opportunities to create greater process efficiencies.


* Coordinates events ranging from small to complex in-person, virtual, and hybrid events; understands meeting technology and has the technical savvy to support events.


* Provides various project support as needed, including tracking deliverables and assisting with execution.


* Create and maintain manufacturing calendar of events and distribution lists.

Required Experience/Education/Skills:


* High School Diploma or GED


* Minimum of 7+ years' administrative support, with experience supporting positions that interacts with various levels of management.


* Excellent professional verbal and written communication; understands nuance and adapts communication style based on audience and situation.


* High attention to detail with ability to manage multiple competing priorities effectively.


* Advanced proficiency in Microsoft Office Suite and related tools.


* Ability to maintain confidentiality and handle sensitive information with discretion.


* Proactive and decisive, with ability to take ownership and execute requests to completion.


* Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects

This position requires aminimumof three days per week in office (Tuesday, Wednesday and Thursday).

Salary Range: $50,240 - $75,360.

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