Case Clerk

Department: Prosecuting Attorney Position Control Number: 0416- FLSA Status: Non-Exempt, position is eligible for overtime Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No Opening Date: September 11, 2026 Closing Date: September 17, 2026 at 11:59 PM This job description should not be interpreted as all-inclusive.

It is intended to identify the essential functions and minimum qualifications of this job.

The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.

Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time.

Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.

Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).

Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer JOB SUMMARY:Responsible for the establishment and maintenance of all case files processed within the Prosecuting Attorneys Office; prepares and files all legal documents necessary for case prosecution.

ESSENTIAL JOB FUNCTIONS: Initiates case files for cases received from originating agencies; ensures all supporting documents are included; enters all case data into computer systems; prints labels and defendant cards for each case file.

Orders any documents missing from a case from the appropriate agency.

Assigns case to an appropriate division based on the type of crime such as drug, domestic violence, or gang-related; forwards to attorney to obtain file decision.

Prints out witness lists for the assigned attorney.

Maintains an index card file on all case files indicating the status of the case.

Prepares felony information by writing charge as indicated by the Deputy Prosecuting Attorney; inputs charge into the computer.

Files felony charge information sheet with the Circuit Courts Office.

Receives case number from the Circuit Clerks Office; records number in the computer and/or manual records.

Prepares jury instructions and verdict sheets as specified by state law for charges indicated by the attorney.

Maintains records of all cases in pending case files, closed case files, or files checked out to Deputy Prosecuting Attorneys.

Receives weekly court dockets; pulls all needed case files for review by Deputy Prosecuting Attorneys.

Prepares PEN orders to bring prisoners from the penitentiary, other jails, or youth correction facilities for court appearances as defendants or witnesses; obtains judges signature and files with the Cir...