Executive Assistant Admin

At Johnson & Johnson,we believe health is everything.

Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com .

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.

We provide an inclusive work environment where each person is considered as an individual.

At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
Diegem, Flemish Brabant, Belgium

Job Description:

Responsibilities:


* Manage a highly complex business calendar and travel arrangements with a keen sense of prioritization and time management to ensure maximum effectiveness of time use


* Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities • Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.


* Organize confidential files, manage relevant data, and maintain accurate records.


* Coordinate all travel arrangements as needed and process expense reports on time.


* Plan and coordinate global department meetings, celebrations, teambuilding and outside meetings.


* Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.


* Balance the necessity of managing the calendar tightly while establishing a friendly, accessible to-all atmosphere with peers, within the organization, and outside of it as well.


* Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.


* Coordinates activities related to hiring and onboarding of staff


* Coordinates contracts, agreements, purchase orders and payments


* Responsible for office supplies, study equipment storage and archiving


* Coordinates shipments and other study material logistics


* Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.


* Performs, under supervision, other administrative duties as assigned

Qualifications:


* A minimum of a high school diploma is required, an Associate degree is preferred.


* A minimum of 6 years of administrative experience is required.


* Experience providing administrative support to managers with global respo...