Grant Administrator I

Position Summary: Assists in the administration of grants, contracts, and department data.

Coordinates with external agencies related to the grant programs.

Reports to: Housing Development Programs Manager & Research and Service Programs Manager or Designee OVERVIEW Performs a variety of assignments related to the administration of grants, contracts, and department data, including but not limited to: drafting and modifying agreements, establishing budget authorizations for grants, reviewing billings, initiating payment requests, tracking financial status of grants, assisting in monitoring and close-out.

SUPERVISION RECEIVED AND EXERCISED: Non-exempt, non-supervisory position.

Examples of Duties Administers grants for AHFC which includes: drafting and modifying agreements, ensuring financial compliance, review billings, initiating payment requests.

Tracks grant expenditures to ensure that budgets are maintained.

Tracks the submittal of grantee report(s) and ensures that the required deliverables are complete, approved, timely and filed in a complete and organized manner.

Assists in performing the financial monitoring of grantees.

Assists in obtaining, analyzing and appraising evidentiary data as a basis for an informed, objective opinion on the adequacy and effectiveness and efficiency of the monitored system(s).

Assists in the collection, input, and preprocessing of data for use in housing database systems.

Assists in making oral and written presentations at the conclusion of the examination, discussing deficiencies, recommending corrective action and suggesting improvements in operations.

Reviews preparation of Corporate grants, RFPs and solicitations for adherence to grants management requirements.

Provides technical support to Department staff on grant and contract regulations, including OMB Circulars on financial matters.

May periodically perform the process for recording and subsequent re-conveyance of deeds of trust for the HOME program, assist with the duties related to mortgage loan servicing, and unconventional loans.

Assist in the processing, reconciliation and updating of the Corporations HOP and ORP Loan Portfolio.

Monitors and responds to BHAP email, updates dashboards, and manages the Statewide Housing and Homelessness Office phone line.

Provides training to new and established grantees by reviewing financial systems and internal controls, grant and report requirements and provides ongoing technical assistance, as required.

Other duties as assigned.

Knowledge, Skills and Abilities Knowledge of: The Grants Administrator must be knowledgeable of/be able to learn and understand the grant management process; laws and regulations affecting specific federal and state grant programs (HUD programs including HOME) and OMB Circulars which guide financial conventions of grants and contracts; knowledge and experience in utilizing generally accepted accounting theories, principles, methods, practices and terminology; understanding of internal...