Executive Assistant

Walters & Wolf is a leading Specialty Construction Company in Gilbert, Arizona.

We specialize in commercial glass and glazing and doors, frames, and hardware.

We are seeking candidates that characterize themselves as dedicated, hardworking, high integrity, and team oriented.

Walters & Wolfs company culture surrounds itself with exceptional customer service and quality products.

Our culture is built on determination, trust and family values which sets us apart from all competitors! We are currently seeking an Executive Assistant to serve as the central hub of our office.

This is a long-term career opportunity with a stable, well-established company known for employee longevity.

The Executive Assistant will provide front desk reception, executive administrative support, and accounting assistance while helping ensure the efficient day-to-day operation of our office.This is a full-time position with a Monday through Friday schedule, 7:30 AM to 4:30 PM.

The ideal candidate is professional, customer-focused, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and a positive attitude.

Responsibilities: Front Desk Serve as the first point of contact by answering and directing incoming phone calls and greeting visitors.Manage incoming mail, faxes, and deliveries, including courier and shipping requests.Scan and distribute accounts receivable payments and employment applications.Maintain the conference room and reception area to ensure a professional, organized appearance.

Executive Support Screen executives' phone calls and sort incoming mailMaintain Outlook calendars and contacts for executivesSchedule meetings, coordinate travel arrangements, and respond to day-to-day executive requestsCoordinate lunch orders for meetings; plan and execute the annual Senior Leadership meetingReconcile executive expense reportsCoordinate facility maintenance services, including janitorial, window cleaning, and carpet cleaningManage company vehicle accident claimsCoordinate customer and vendor appreciation efforts, including holiday cards and gifts.Track incoming gifts, prepare and send thank-you cards.

Office & Accounting Support Serve as backup support by entering purchase orders and receivers as neededReconcile monthly fuel card invoicesOrder and maintain office, kitchen, coffee, and paper supplies to ensure the office remains fully stocked.Purchase forms, stationery, and office furniture, and maintain inventory of copier paper and office supply stations.Coordinate printer maintenance, including toner replacement and repair service.Recognize employee birthdays by coordinating celebratory emails and treatsProvide support for the company's monthly newsletter and other internal communications