HRIS & PAYROLL COORDINATOR

Job Title: Human Resources Information Systems (HRIS) and Payroll Coordinator Department: Human ResourcesReports To: HR Operations ManagerFLSA Status: ExemptSalary Range: $65,000 - $75,000 annually Position Summary The HRIS & Payroll Coordinator is responsible for the administration, maintenance, and optimization of the Human Resources Information System (HRIS) and the accurate and timely processing of payroll for the Louisville Metro Housing Authority (LMHA).

This position serves as the Human Resources department's technical expert for UKG and is responsible for maintaining employee records, processing personnel actions, administering payroll transactions, supporting HR reporting, and ensuring compliance with organizational policies and applicable federal, state, and local regulations.

The HRIS & Payroll Coordinator partners with Human Resources, Finance, Information Technology, department managers, and external vendors to ensure the integrity of employee data, payroll accuracy, HR system functionality, and continuous improvement of HR and payroll processes throughout the employee lifecycle.

Essential Duties and Responsibilities HRIS Administration Serve as the primary administrator for the organization's Human Resources Information System (UKG).

Maintain the accuracy, integrity, and security of employee data throughout the employee lifecycle.

Configure and maintain HRIS workflows, approval paths, organizational structures, security roles, and system settings.

Support the administration of the organization's performance evaluation process by maintaining HRIS workflows, tracking evaluation completion, generating reports, and ensuring performance documentation is accurately maintained within employee records.

Perform routine audits of employee records to ensure data accuracy and compliance.

Monitor system performance and coordinate issue resolution with software vendors and Information Technology.

Maintain system documentation, procedures, and user guides.

Support the administration of the organization's performance evaluation process by maintaining HRIS workflows, tracking evaluation completion, generating reports, and ensuring performance documentation is accurately maintained within employee records.

Employee Data Management Process employee personnel actions, including: New hires Promotions Transfers Position changes Salary changes Department changes Leave of absence transactions Employee separations o Ensure employee records are updated accurately and timely.

o Maintain electronic personnel records within the HRIS and designated SharePoint personnel files.

o Ensure all HR documentation is properly stored according to record retention requirements.

Recruitment & Onboarding Support Support UKG Recruiting by maintaining system configurations and recruitment workflows.

Assist with onboarding employees in UKG.

Create employee profiles and assign organizational information.

Coordinate system access with Information Technology when necessary.

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