Administrative Assistant - Multi Market

About Us

At Gresham Smith, we call it Genuine Ingenuity.

Our culture is the cornerstone of who we are, and our people are at the heart of everything we do.

United by our Core Purpose-to plan, design, and consult to create healthy and thriving communities-we deliver innovative solutions for life's essential infrastructure and institutions.

What sets us apart is our dedication to care for our people, our clients, and the places we call home.

We are more than a team of professionals-we're a community built on commitment, integrity, respect, and teamwork.

Why Gresham Smith?

When you join Gresham Smith, you're joining a place where you can connect and thrive.

Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.

About You

We're looking for someone who has:


* High school diploma or equivalent


* 3 to 5 years of experience supporting an Architectural, Engineering, or Design firm preferred


* Professional and effective interpersonal communication skills, both written and verbal


* Consistent professional dress and manner


* Ability to contribute positively as part of a team and assist staff as requested


* Knowledge of Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma software preferred


* Excellent Microsoft Office Suite skills including Word, Excel, PowerPoint, and Teams


* High energy and enthusiasm


* Strong organizational and time management skills


* Ability to work independently on multiple tasks with flexibility and adaptability


* Familiarity with general administrative services including coordination, phone systems, email, Microsoft Office, and Teams


* Willingness to work outside normal business hours as needed


* Comfort with technology


* Ability to lift up to 20 pounds

As an Administrative Assistant, you will:


* Provide outstanding customer service by greeting guests and staff professionally and warmly


* Receive and screen telephone calls and visitors, directing them appropriately


* Coordinate building maintenance requests, badge access, parking validations, and building access for staff and visitors


* Maintain, order, and distribute office supplies including service center, pantry, safety equipment, and copier materials


* Perform minor copier repairs, clear jams, and schedule service as necessary


* Maintain a clean and organized desk and community areas


* Assist department managers and business development leaders with administrative support


* Provide accurate information regarding office and department policies, procedures, and news as directed


* Update Hub monitor slides with local activities and announcements


* Prepare, edit, and proofread documents including letters, memos, reports, narratives, proposals, specifications, certificates of insurance, and letters of agreement formatted according to Gresham Smith standards
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