Regional Sales Coordinator

Compensation: $55,000 - $65,000/year

The Regional Sales Coordinator provides high-level administrative and strategic support to a regional sales team overseeing a portfolio of multiple hotels.

This role acts as the primary liaison between clients and individual property operations, managing the "Lead-to-Contract" lifecycle.

You will be responsible for identifying cross-selling opportunities within the portfolio to ensure the business stays within our hotel group.

Core Responsibilities

Portfolio Lead & Inventory Management


* Centralized Intake: Manage and qualify incoming group leads and RFPs via email, Tripleseat, Cvent, The Knot, Wedding Pro, etc.


* Cross-Selling: Proactively offer alternative portfolio properties when a client's first choice is unavailable or over-budget.


* Inventory Control: Monitor room blocks and cutoff dates across Mews to maximize revenue.


* Contract Administration: Generate brand-compliant proposals, contracts, and supporting sales documents across multiple hotel brands, including Bluebird, Lark Hotels, Lark Independent, AWOL, and Blind Tiger.


* Financial Coordination: Support event-related financial operations, including issuing payment reminders, updating invoices, tracking deposits, and processing client payments.


* Systems Management: Maintain and utilize all Sales and Property Management Systems to ensure accurate account management, lead tracking, reporting, and operational efficiency.


* Client Communication: Serve as a key point of contact throughout the pre-event lifecycle, ensuring clear communication of timelines, expectations, event details, and next steps.


* Group Resumes & Event Documentation: Prepare and distribute detailed Group Resumes to property teams a minimum of two weeks prior to arrival to ensure seamless execution.

Create Banquet Event Orders (BEOs), floor plans, and event documentation to support on-property operations.


* Room Block Management: Create, manage, and maintain group room blocks within booking systems, ensuring inventory accuracy, proper allocation setup, and alignment with contractual event needs.


* Reporting & Analysis: Compile and distribute weekly pace, pickup, and actualization reports for Regional Sales Managers to monitor performance against budget and forecast goals.


* Sales Team Support: Partner closely with Regional Sales Managers and the Commercial team to maintain alignment, organization, and execution of group sales initiatives across the portfolio.


* Lead Management: Assist with inbound lead response, inquiry qualification, lead assignment, and follow-up to support conversion and pipeline growth.


* Cross-Department Coordination: Collaborate with Operations, Catering, Revenue Management, and Property teams to ensure successful handoff and execution of group business.


* Administrative Support: Maintain organized digital files, sales collateral, account notes, and client records to ensure consistenc...