Admin Assistant

PRIMARY FUNCTION :

This position is responsible for assisting the Branch operations Manager and Industrial Sales Manager in administration activities.

This position will also provide assistance to Parts, Service and Account Managers with activities intended to increase our success in the coverage areas we serve for our products and services.

ESSENTIAL DUTIES:

Provide back up support for the Service Dispatcher.

This includes phone support and DBS support to the Techs at the branch.

Provide back up support to the Branch Parts personnel.

This includes phone support and parts back up when required.

Provide back up support to the Account Managers.

This includes phone support and paperwork support as required.

Validate vendor invoices prior to payment by payables personnel.

Verify quantities and pricing for accuracy prior to final submission for payment.

Assist Branch Operations Manager with projects as required.

Assist personnel with travel and event coordination.

Assist Account managers in preparing quotes for customers when account manager is out of the office.

Receive and field customers inquire for new equipment and direct to correct account manager.

Input credit application information for new accounts for Parts, Service and Sales department.

Maintain monthly reports as required by each department.

Order departmental supplies and maintain the inventory of consumables kept on hand.

Performs other administrative duties as needed in support of the Branch.

MINIMUM REQUIREMENTS :

Education :

High School graduate, or a two-year college graduate.

Work Experience :

Two years of general office experience in the same or a similar industry.

Physical :

Ability to sit for long periods of time and handle daily stress and pressure.

Ability to clearly communicate via the telephone and emailing.

Other :

Must have intermediate PC software skill level, preferably with MS Office products.

This job description is not intended to be all-inclusive.

Your supervisor may request and assign you similar duties.

Any major modification of this job role requires Human Resources approval.Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.