Executive Assistant III

The Transportation & Land Management Agency's (TLMA) Code Enforcement Department is seeking an Executive Assistant III to join their team in Riverside.

The Executive Assistant will support the Director of Code Enforcement and provide comprehensive administrative and secretarial support requiring independent judgment and action.

Key responsibilities include proficient management of calendars and emails, independent problem-solving, and maintaining a professional demeanor.

The role involves handling sensitive matters and confidential information with discretion and efficiency.

The department desires candidates who are politically savvy and demonstrate a firm, personable, and professional demeanor.

Excellent schedule management, time management, and organization skills are essential to the position.

Competitive candidates will have significant daily experience with Microsoft Office Suite programs/applications (Outlook, Word, PowerPoint, Excel).

Previous experience supporting an executive, including managing appointments and meetings, is highly desired as are experience with Cisco phone systems and Canva graphic design tool.

Meet the Team!

The Riverside County Code Enforcement Department is responsible for protecting the health, safety and welfare of residents in the unincorporated areas of Riverside County.• Research, compile, and summarize information, data and statistics for regular and specialized reports.

• Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants' schedules; arrange appointments and maintain manager's calendar; make travel arrangements for manager and staff; sort, screen, prioritize, and route incoming mail.

• Screen telephone calls and visitors, directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures.

• Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures.

• Prioritize correspondence along with supporting materials for the manager's review, reply, and disposition.

• Serve as liaison between manager and subordinates, other managers, other county agencies/departmental staff, and other governmental agencies and the public.

• Take and transcribe dictation directly, or from notes or recordings.

• Review outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy.

OPTION I

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D.

test may be required.

Experience: One year of experience in a secretarial capacity with Riverside County, performing a wide variety of secretarial, administrative, and clerical duties.

OPTION II

Experience: Three years of clerical experience, one year of which m...