Office Administrator

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Plan, direct, and coordinate administrative services for the organization in the Birmingham office.

Partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:


* Shares responsibility of being a welcoming point of contact for all visitors and employees at the front.


* Maintains office efficiency desk.

Must display a customer first approach to all tasks by coordinating day-to-day operations, schedules and prepares internal and building conference rooms as requested.

 Along with arranging for transportation as requested.


* Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day.  Ensure fax and voicemails are distributed on a timely basis.


* Assist with daily business units need including meeting agenda, planning of off-site meetings, and assisting with additional requests from business leadership.

 


* Act as a site lead for the facilities team.

Working with the facilities leadership to meet all building and site needs.


* Monitor all security access for employees and visitors.

Enforce security procedures.


* Oversee ordering office supplies, ordering/stocking of breakroom supplies, lunch ordering, copier/printer issues, general office appearance, submitting building repair requests, new employee set-up, update office name plates, etc.


* Complete all inventory tracking and expenses in coordination with all ordering.


* Assist leadership with expense reporting and travel assistance as necessary.


* Participate in social committee.

Available to support occasional after-hours events.


* Maintain your onsite office presence 5 days per week, Monday – Friday.


* Provide administrative support including production of memos, reports, and presentations.


* Serves as one of the fire marshals/floor wardens assigned to the office.


* Recommend changes to procedures to improve operations within the office.


* In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:


* Proficient in use of Microsoft Suite.


* Phone Operator handling procedures.


* Office management.

Experience:


* Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.


* Strong multitasking and organizational skills.


* Minimum of 3 years’ experience in an administrative role supporting office leadership.


* Excellent communication skills.


* Detail oriented.

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment Visa for this position.

#LI-Onsite

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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.  We offer medical, dental, vision, and life insurances; short and long-term disability; a Compan...