Medical Record Specialist

General Purpose

The primary purpose of your job position is to implement assigned modules of the EHR Platform (PointClickCare) in all the facilities supported by PACS in accordance with current federal and state guidelines as well as in accordance with the facility's established privacy policies and procedures.

Essential Duties

Every effort has been made to identify the essential functions of this position.

However, it in no way states or implies that these are the only duties you will be required to perform.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Administrative Functions

• Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.

• Assist in organizing, planning and directing the EHR-related projects in accordance with set project deadlines.

• Assist the managers and directors, as required.

• Develop and maintain a good working rapport with other PACS Support team members, as well as other departments in all the supported facilities, to assure that PCC modules are implemented timely and properly.

• Provide PCC Navigation training and re-training on assigned modules.

• Audit Assigned modules, as needed.


* Includes audits to support the legal team.


* Includes audits to support facility admission teams for compliance with proper utilization of the module.


* Includes audits to support facility nursing teams in collaboration with the Regional Director of Clinical Services, Medical Records Auditor, and Regional RAI Specialist.

• Issue monthly reports covering audit results to the EHR Managers and Directors, Legal team, Clinical Leadership teams and Executive team.

• Will consult with Legal team as appropriate.

• Maintain Spreadsheets on facility audit trends for deficient areas and monitors for improvement.

• Alert facility personnel of audit trends and schedule follow-up webinar trainings, when needed.

• Assist with maintaining Masterfile of all Facility leaders, main contacts and superusers.

• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Supervisor.

• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Supervisor.

• Report any known or suspected unauthorized attempt to access facility's information system.

• Assume the administrative authority, responsibility, and accountability of performing the assigned duties of this position.

Personnel Functions

• Report known or suspected incidents of fraud to the Director of Medical Record Support.

• Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver...