Regional Administrative Assistant

Job Description

\n
As a Regional Administrative Assistant, you'll be the organizational anchor for the Regional Team-streamlining operations, coordinating daily activities, and ensuring the team stays productive and aligned.

This role requires precision, discretion, and proactive problem-solving in a fast-paced, growth-focused environment.
\n

\n
If you thrive on keeping things running smoothly and enjoy being the go-to person who keeps a team organized and efficient, this role is for you.

As a Regional Administrative Assistant at AutoZone, you'll support regional leaders and office staff by managing schedules, coordinating communication, organizing events, and ensuring the office operates seamlessly.

You'll be a trusted partner who anticipates needs, solves problems before they escalate, and helps the team stay focused on driving results.
\n

Responsibilities



* Support Daily Operations: Provide essential administrative support to regional staff to maximize productivity.


* Protect Confidential Information: Manage employee interactions and files with professionalism and discretion.


* Manage Communication: Screen calls, respond to inquiries, and route messages appropriately.


* Handle Correspondence: Prioritize mail, draft responses, and escalate complex issues when needed.


* Coordinate Schedules: Plan and organize meetings, conferences, teleconferences, and travel arrangements.


* Event Preparation: Ensure software, equipment, meeting spaces, and supplies are ready for all events and gatherings.


* Travel Logistics: Arrange travel, prepare itineraries, and manage travel expense reporting.


* Reporting: Collect, analyze, and compile information for various reports.


* Invoice Management: Organize and process invoice payments accurately and on time.


* Problem Solving: Gather information, analyze data, and recommend solutions to administrative challenges.


* Supply Management: Track inventory, place orders, and verify receipt of supplies.


* Equipment Oversight: Coordinate maintenance for office equipment such as computers and copy machines.


* Office Organization: Maintain files and ensure a clean, efficient workspace.

Qualifications

What We're Looking For



* Experience: 2-3 years of administrative, office, or customer relations experience.


* Communication: Strong verbal and written communication skills.


* Technical Skills: Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.


* Professionalism: Ability to handle confidential information with care and integrity.


* Organization: Strong attention to detail and the ability to manage multiple priorities.


* Team Mindset: A collaborative approach and a willingness to support others.

You'll Go the Extra Mile If You Have



* Experience supporting multi-location or regional teams


* Familiarity with travel coordination or expense reporting systems


* Strong analytical skills and comfort working...