Advancement Coordinator

Job Description

Job Description: Advancement Coordinator

The Advancement Coordinator is responsible for supporting the University Advancement Division, reporting to the Senior Director, Development Services and Operations.

The coordinator will interact regularly with staff across the division, external constituents (i.e., alumni and friends), and from time to time, other offices across campus.

The candidate must be able to communicate effectively, both orally and in writing.

The candidate must be self-motivated, customer-friendly, results-oriented, flexible and dedicated to excellence.

Required Qualifications:

A bachelor’s degree and knowledge of Raiser’s Edge (RE) or the equivalent are required.

The Advancement Coordinator must have excellent writing, editing and interpersonal skills and be highly organized and adept at multi-tasking and project management, using MS Office tools.

A collaborative working style and ability to work well as a member of a team are essential.

This is a campus-based, in-office position.

The ability to work occasional nights and weekends is necessary.

 

Preferred Qualifications:

The Advancement Coordinator should be professionally oriented and motivated to establish a record of accomplishment and enhance her/his skill set.

The successful candidate will be committed to representing Stevens in a manner that will promote goodwill and a positive image of the university as well as becoming highly knowledgeable about Stevens’ mission, profile and goals. An interest in advancing in the field of development and an understanding of accounting principles are desired.

Job responsibilities:


* Provide administrative support, including answering phones, scheduling meetings, greeting visitors and providing a welcoming presence for those entering the office and other tasks as assigned


* Responsible for opening all mail that may contain donations or correspondence for the alumni engagement, annual giving and development teams and providing copies to directors or managers as appropriate as well as adding relevant information to the database


* Forward all donor inquiries or issues to their responsible Prospect Manager or program lead


* Perform regular updates for constituent records, maintaining accuracy in the constituent's record in RE


* Record and process all gifts and pledges


* Support the interface between RE and WorkDay Financials through account creation and daily posting of gifts


* Prepare tax receipt letters for all gifts and pledge reminders for all commitments; support the acknowledgement letter process


* Maintain coding for all donor recognition societies and prepare correspondence for the societies, such as welcome and upgrade letters as well as other mailings supporting these groups


* Provide occasional support for events: including collecting RSVPs, processing online registrations, printing nametags, preparing briefing packets, on-site event support, etc.
...