Administrative Assistant Iii (public Defenders Office) Non-union

Cook County Offices

Under The President

Administrative Hearings

Auditor

Bureau of Administration

Bureau of Economic Development

Bureau of Finance

Bureau of Human Resources

Bureau of Technology

Facilities

Office of the President

Job Summary

Under the general direction of the General Counsel to the Public Defender, supports file management and maintenance, assists with labor relations matters such as tracking discipline, grievances and contract bargaining.

Provides logistical support; exercises discretion, sound judgment and personal initiative to determine and implement the proper approach or action to take in routine and non-routine situations relative to support operations of the General Counsel's office.

Interprets and adapts guidelines, including unwritten policies, precedents and practices.

Acts as a resource person to deal with department-wide or county-wide rules, regulations and protocols as they impact on the specific work area or its personnel.

Performs detailed review of legal and confidential records to identify privileged, sensitive, or exempt information.

Prepares appropriate redactions and drafts supporting privilege logs as required.

Assists in reviewing and categorizing records responsive to requests for information, ensuring accuracy, consistency, and compliance with disclosure obligations.

Performs specialized and complex administrative work within an office, which may include a wide range of duties.

Handle a variety of situations and contingencies that may arise.

Assist in the coordination of various units or activities of the Department/Bureau.

Assume primary ownership of key elements of administrative operations and support activities.

Demonstrate expertise and comprehensive knowledge of various aspects of support operations within its parameters.

Answer administrative questions and address unconventional issues.

May perform other duties as assigned.

Minimum Qualifications

• Possession of a High School Diploma or General Education Development (GED) Certificate AND

• Two (2) years of administrative, clerical, or operations or directly related experience OR

• An equivalent combination of education and/or experience is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee).

Candidates will be notified of how to submit required documents.

The duties listed are not set forth for purposes of limiting the assignment of work.

They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.



*Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, mu...