Associate - General Affairs

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment.

We believe that diversity is the driving force behind innovation, creativity, and overall business success.

Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role:

Elanco is seeking a diligent and organized Associate - General Affairs to join our team in Tokyo.

This role is crucial for maintaining the efficient and smooth operation of our office environment.

You will provide essential administrative and operational support across various scope, ensuring a well-managed and compliant, as well as an engaging/energizing working environment.

This position is ideal for an individual who values excellence and takes pride in contributing to a supportive and functional work setting.

 

Your Responsibilities:

Key Responsibilities

The Associate, General Affairs will be responsible for:


* General Office Management:
+ Overseeing daily office operations, including managing office supplies, coordinating equipment maintenance, handling vendor relationships, and ensuring a well-organized and productive workspace.
+ Accurately processing invoices and purchase orders and collaborating with the Finance department for timely and correct financial transactions.
+ Being touchpoint for the building management office to help manage the security system as well as participation in activities, such as evacuation drills and etc.
+ Record management including filing, scanning and copying of HRGA documents.
+ Updating organization chart and employee information, manage group email addresses and system access.
+ Supporting onboarding and off-boarding process.
 


* Health, Safey and Environment (HSE) and Security:
+ Supporting the implementation and adherence to HES policies and procedures, meeting both global requirement and local regulations.

This includes running the monthly local safety committee.
+ Liaise with global/regional HSE and Security team and help implement the initiatives locally. 
+ Managing the local employees’ safety confirmation response system.
+ Maintaining premise’s security measures including administering security/ID cards as well as access log.
 


* Fleet Management:
+ Administering the company vehicle fleet, lia...