Operations Administrative Assistant

About CORE

CORE Electric Cooperative is the largest member-owned electric distribution cooperative in Colorado dedicated to providing reliable, affordable, clean, and safe electric service to our communities.

With a commitment to innovation and member satisfaction, we strive to meet the evolving needs of our members while maintaining the highest standards of service excellence.

Job Summary 

 

The Field Operations Administrative Assistant provides comprehensive administrative support to the Field

Operations Director and his/her leadership team, ensuring smooth coordination across operational

functions.

This role is pivotal in managing communications, organizing departmental resources, and

facilitating cross-functional collaboration.

Responsibilities include managing schedules, preparing

correspondence and reports, maintaining confidential records, coordinating travel and departmental events,

and assisting with contract renewals.

The position requires a high level of integrity, discretion, and

adaptability in a fast-paced environment, with occasional duties during emergency callouts and CORE-

sponsored events.

Essential Duties and Responsibilities


* Perform secretarial duties and schedule management for the Field Operations Director on a regular basis and Field Operations leadership teams as needed.         


* Prepare correspondence from the Field Operations Director and other leadership personnel within the Field Operations Departments.

      


* Maintain office files, correspondence, reports, and other matters for the Fields Operations Departments.

     


* Collect, assemble, and produce records and reports of tabulating or statistical nature to be used by the Field Operations Departments.


* Maintain files, correspondence, reports, and other matters for the Field Operations Departments, which may consist of material of a confidential nature relative to the Cooperative’s business and/or personnel records relating to the managerial staff or labor relations.


* Prepare minutes taken at meetings as required by the Field Operations Director and leadership personnel within Field Operations.


* Maintain office supplies for the Sedalia Field Operations Department.


* Serve as CORE’s annual contracted pole inspection Project Manager/Point of Contact.


* Prepare the itinerary and establish travel arrangements for the Field Operations Department’s personnel.


* Assist Operations Technical Trainer with preparing supporting materials and capturing notes during training sessions.


* Collaborate with the Safety Department to compile and organize pertinent information during investigations of accidents and spills as needed.


* Collaborate with the Finance team regarding work orders and budget compilation from Field Operations Departments.


* Assist in organizing supporting resources for crews during major storm events.


* Draft and review various documents, temp...