Trainee Administrator, Learning and Development

We are recruiting for a Trainee Administrator to support our Learning and Development team here Hermès GB.

This role is a 9-month fixed term contract.

Job Mission

Hermès GB Ltd has an exciting opportunity for a proactive and highly organised Trainee Administrator to coordinate all L&D activities and events for the UK team.

Providing comprehensive support, the Trainee Administrator, Learning and Development will support the Learning and Development Manager on all aspects of training both creatively and logistically.

Key Responsibilities


* Navigating our inhouse Training system - pulling reports as needed on completed or incomplete training.


* Maintaining training calendar.


* Navigating our inhouse Training system - pulling reports as needed on completed or incomplete training


* Supporting the coordination of bookings, venues, facilities, refreshments and other necessary logistics.


* Regularly meet with the Front Desk team to ensure room bookings are accurate and communicating any other needs, such as refreshments or stationery.


* Arranging travel and accommodation bookings for training and events in a timely manner, when needed.


* Take ownership over the organisation of the training stock, including replenishment of all training assets, testers and tools so teams are always in full supply and ready for all trainings.


* Update and amend physical or digital training materials and presentations as directed by the Learning and Development Manager.


* Communicate training details clearly and in a timely manner with all employees who are attending training, when needed.


* Support the HR Assistant, as required, with sending induction schedules to new starters well in advance of the dates.


* Assisting in the set-up of training events, spaces and providing on-hand assistance where necessary.


* Liaising & coordinating with Management involved in training.


* Creating and circulating training correspondence to stores, when needed.


* Creating and following up on financial invoicing in MEO.


* Follow up of compliance training.

Key Competencies

Essential:


* Attention to detail


* Methodical approach with excellent organisational skills.


* Ability to confidently multi-task and work with short deadlines.


* Coordination and organisation skills


* Prioritise workload and prioritise without compromising quality, with support of Learning & Development Manager.


* Proficient in the use of PowerPoint, Excel and Word programs


* Strong communication skills


* Shows initiative and a can-do attitude


* Positive outlook and solutions centric


* Adaptable and flexible


* Team player


* Flexible attitude

Desirable:


* Knowledge of the retail industry


* Experience with coordinating travel and events bookings


* Eye for design and detail


* Experience using a HR system such as Oracle

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