Activities Assistant

Position Summary

We currently have an open position for an Activities Assistant at Angelus Plaza, a vibrant senior living community located in downtown Los Angeles, CA.

The Activities Assistant supports the successful operation of the Senior Activity Center by helping coordinate daily activities, providing excellent front-line customer service to residents and community seniors, and assisting with event and program logistics.

This position plays a vital role in fostering a welcoming and engaging environment for our older adult population.

Key Responsibilities

Administrative & Front Desk Support


* Answer incoming calls and respond to inquiries regarding Senior Activity Center programs and events.


* Greet residents and community seniors as they arrive at the Senior Activity Center, providing a friendly and welcoming presence.


* Sort and distribute incoming mail in a timely and accurate manner.


* Maintain and update participant records to ensure accurate documentation and reporting.


* Schedule meetings and appointments as requested by the Department Director.


* Register residents and community seniors for scheduled day trips, classes, and special events.

Event & Program Support


* Assist in the planning, setup, and breakdown of events, classes, and programs.


* Collaborate with the Program Assistant to install and maintain seasonal and holiday decorations throughout the center.


* Help ensure activity and meeting rooms are clean, organized, and properly equipped for programming.


* Monitor and maintain inventory of office supplies and event materials; organize storage areas and submit reorders when necessary.

Community Engagement & Recognition


* Coordinate quarterly staff birthday potlucks, including invitations and room setup.


* Prepare monthly employee birthday cards and circulate for staff signatures.


* Support a positive and engaging culture that encourages participation and inclusion for all residents.

Other Duties


* Perform all other duties as assigned by the Department Director or designated supervisor.

Qualifications

Education & Experience


* High school diploma or equivalent required.


* 1–2 years of experience working with the senior population, with an understanding of their interests and needs.


* 1–2 years of receptionist or front desk administrative experience preferred.

Skills & Abilities


* Friendly, professional demeanor with strong interpersonal and customer service skills; must enjoy working with seniors.


* Proficient in Microsoft Office Suite (Outlook, Word, Excel).


* Excellent verbal and written communication skills.


* Ability to multi-task, prioritize responsibilities, and meet deadlines in a fast-paced environment.


* Dependable and detail-oriented with a proactive approach to work.


* Must be flexible, adaptable, and able to work collaboratively with diverse individuals.

Language


* Bilingual proficien...