Project Administrator

The Project Administrator provides administrative and project support to the project managers and project execution teams for water and wastewater projects of varying complexity in accordance with customer requirements and Inframark standards.

The Project Administrator works with the project manager ensuring that projects are set up accurately within the business system and that project documentation such as transmittals, meeting minutes, procurement plans, project meeting coordination, etc.

are prepared and filed.

This position requires good organizational skills, effective time management, ability to support multiple projects and project managers across different geographic regions and to communicate and collaborate across multiple stakeholders.

MEASURES OF SUCCESS

Effective and timely collaboration and engagement with project team members completing project activities and deliverables.

ESSENTIAL DUTIES AND RESPONSIBILITIES


* Be a primary administrative support to multiple cross-functional teams to include, but not be limited to, the following; Operations, Project Management, Engineering, PLC, HMI, or as specified and directed by the direct supervisor (proficiency and aptitude in current workplace technology, software, and systems is necessary for this key responsibility)


* Maintaining cohesive notes and or taking dictation to support project operations and completion of deliverables


* Follow-up on action items with direct reports on behalf of the department head as required


* Compile & analyze data, and prepares reports and/or recommendations for direct supervisor


* Manages and sets up leadership routines; set up and take down of events, other meetings, coordinates logistics, accommodations and technical coordination; manages various communications on own; some content development for routine meetings; manages feedback and follow-up mechanisms.


* Coordinate meeting logistics both on-site and off-site (e.g., facilities, materials, guestroom facilities, meeting room facilities, audio-visual requirements, food services, billing).


* Schedule and manage travel arrangements (as needed) to include air, hotel, ground transportation


* Develops communication, messages and correspondence with little coaching, or on own for general routines, recognition and external general engagement.


* Create graphic presentations to include charts, logos and scanned images.


* Establish relationships and work effectively with internal and external individuals/parties in order to meet one's own commitments effectively and efficiently.


* Take action to improve one's own knowledge and skills.


* Provide guidance to act as a role model for other staff within the organization.


* Identify, classify, maintain, and protect files, documentation and sensitive information consistent with record handling and retention requirements.


* Update all project tracking information (i.e., spreadsheets, calendars) to ...