Administrative Assistant II

JOB DESCRIPTION

As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture.

Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work.

From apprentices to managers, we're passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners.

We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth.

We're driven by skill, grit and purpose.

Join us as we strive to be the most skilled builder in America.

Job Summary

The Administrative Assistant II or Operations Coordinator provides comprehensive administrative and operational support to ensure the smooth functioning of day-to-day business activities.

This role plays a key part in cross-departmental communication, event coordination, business development support, internal communications, and maintaining a productive office environment.

Key Responsibilities

Administrative & Operational Support


* Serve as a liaison between departments and job sites to ensure effective communication and workflow.


* Manage incoming correspondence, phone coverage, mail distribution, and departmental records.


* Support invoice processing, proposal formatting, and maintenance of client and project contact databases.


* Provide logistical support for meetings, including preparation of materials and scheduling.


* Assist with the preparation of quarterly presentations, gathering input and formatting content for leadership.

Event Coordination


* Plan and coordinate internal events, meetings, and employee recognition activities.


* Arrange travel logistics and event details for internal and external meetings.


* Procure materials such as promotional items, business cards, and supplies for events.

Employee Engagement & Internal Communications


* Create and distribute the group's internal newsletter, including collecting content, designing layout, and managing deadlines.


* Support internal communication efforts including new hire onboarding and employee recognition initiatives.


* Actively participate in company committees such as the Spirit Committee, fostering a positive and inclusive culture.

Office & Facility Management


* Monitor and maintain office supplies and equipment.


* Coordinate facility requests, including maintenance and service needs.


* Prepare and organize conference rooms for meetings and other business activities.

Minimum Job Requirements


* High school diploma or equivalent required; additional coursework in business administration preferred.


* 3-5 years of administrative or operational experience, preferably in a construction or corporate envir...