Executive Assistant

Job Description:

About the Role :

Location Requirement: Eastern U.S.

time zone, with a preference for candidates in Pennsylvania or Florida

This role offers an exciting opportunity to provide high-level executive administrative support to the Senior Vice President of Customer Success and Services, ensuring seamless day-to-day operations.

Responsibilities include drafting and refining correspondence, creating compelling presentations, managing executive calendars, coordinating meetings and conference calls, and arranging travel and entertainment.

Additionally, this role requires a strong understanding of corporate policies and the ability to handle confidential financial, compensation, and strategic information with discretion.

Beyond traditional administrative tasks, this position plays a key role in fostering collaboration by working closely with internal support staff to schedule and coordinate meetings.

It also involves leading the planning and execution of both on-site and off-site meetings, including client-facing events, to ensure a seamless and professional experience for all participants.

What You'll Do:

Executive Support & Coordination



* Own and manage the executive's calendar, including scheduling, prioritization, and conflict resolution.



* Coordinate and prepare for high-impact meetings, including agendas, presentations, and action item tracking.



* Attend meetings alongside the executive as needed, capturing key takeaways and ensuring follow-ups.



* Act as a liaison between the executive and internal/external stakeholders, fostering strong relationships.



* Prepare, review, and distribute reports, presentations, and correspondence with accuracy and discretion.

Travel & Event Management



* Plan and coordinate domestic and international travel, ensuring seamless experiences.



* Oversee logistics for internal and external meetings, including booking venues, managing catering, and coordinating technology needs.



* Take a leadership role in organizing off-site and on-site team meetings, client events, and strategic planning sessions.



* Negotiate with vendors and third-party providers, ensuring cost-effectiveness and quality in accordance with company standards.

Operations & Special Projects



* Support cross-functional initiatives and special projects, driving execution from start to finish.



* Track and help drive completion of key deliverables, ensuring alignment with business priorities.



* Optimize administrative processes to improve efficiency and eliminate redundancy.



* Manage confidential information with discretion, including financial, compensation, and strategic materials.



* Identify opportunities to improve workflows, introduce efficiencies, and enhance the executive's productivity.

Who You Are:

Must-Have Skills & Qualifications



* 5+ years of experience in an administrative or executive support role within a corporate setting.

Global com...