Supervising Office Assistant II - RUHS Medical Center

The Riverside University Health System - Medical Center is recruiting for a Supervising Office Assistant II.

This recruitment will be used to fill a vacancy located in Moreno Valley, California.

We are seeking highly motivated individuals with strong leadership and organizational skills.

The most competitive candidates will have demonstrated experience with:


* UKG


* Workforce Extension


* Staffing

Incumbents in this role, plan, organize, and supervise a team of clerical staff performing highly complex clerical duties.

This may include directly overseeing staff or managing through subordinate supervisors, a larger clerical team engaged in varied and complex tasks.• Plans and directs through subordinate supervisors the operations of a clerical staff.

• Studies existing clerical policies and procedures and makes recommendations for organization or procedural changes to develop a more efficient organization, directs and coordinates through subordinate supervisors, procedural modifications resulting from policy changes or changes in state, county or federal laws relating to the work.

• Prepares manual of office procedures; hires, trains, assigns, reviews and evaluates work of subordinates.

• Answers questions that involves searching for and abstracting technical data and detailed explanation of laws, policies or procedures and refers on matters requiring policy decisions to supervisor.

• Allocates resources to meet staffing, office space and equipment needs; estimates supply and equipment requirements for budgetary purposes.

• Acts as technical resource person for staff development in clerical procedures.Experience: Four years of clerical experience including one year in a lead or supervisory position which involved one or more of the following primary responsibilities: assigning and reviewing the work of clerical staff; training clerical staff; devising or modifying record-keeping procedures and forms; evaluating office practices and developing improvements in clerical procedures.

Either of the following may be substituted for one year of the non-specialized clerical experience.

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: Office management, organization, practices, and equipment; the principles of supervision, including training methods and techniques; business correspondence and record-keeping systems.

Ability to: Supervise subordinates, devise and adapt work procedures and record-keeping systems to meet changing organizational or specialized clerical needs; understand, interpret, and supervise the application of laws, rules, and written directions to specific situations; work efficiently under the stress of continual int...