On-Site Shipping Administrator

DHL is a global market leader in the logistics and transport industry.

The DHL Global Forwarding division is an air, ocean, and overland freight forwarder.

We are present in more than 150 countries in more than 850 locations employing over 30,000 team members globally.

Our mission is Excellence Simply Delivered which means that we make every effort to exceed our customers expectations offering superior logistics solutions

 

Role Title 

On-site Shipping Administrator

 

Business Unit

 

DGF IE

 

Location

 

Leixlip

Scope of Role 

 

Export Shipping team on-site in the Leixlip facility.

 

 

Days & Hours of Work

5 over 2 Shift Pattern 6a.m – 6p.m on a rostered basis.

 

 

 

 

Accountabilities

Key Accountabilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


* As we are based on the customer’s premises, customer relations & compliance is our number one focus.

 


* Read, understand & adhere to Customers SLAs, SLG & SOPs.

 


* Comply with all requirements pertaining to Customer safety/security.

 


* Working in HVI/ Known shipper environment with the highest security standards.

 


* Participating in Customers safety programs including Good Catch & attending safety meetings including Dock Safety & PIT teams.

 


* Supporting Ireland Logistics with Lean & cost saving initiatives.

 


* Processing all Customer/DGF shipments exporting from the site.

 


* Ensure full GTT & Revenue compliance for all shipments.

 


* Maintaining reports for Customer as requested.

 


* Strong P.C skills are good knowledge of Microsoft Excel & Outlook. 

 


* Supporting early start times 05:30, based on high volume expectations for die or factory automation shutdowns, appropriate notice will be given to DGF from Customer on these requirements.

 

 

 


* Effectively managing Customers Repair/ Return & pump collection process.

 


* Micromanaging all Customer product from export to POD.

 


* Working to Customers strict TPT requirements.

 


* Communicating with destination sites through pre-alerting & follow-up to ensure TPTs are met.

 


* Arrange Customers X-site collection process.

 


* Ensure correct accruals for DGF shipments.

 


* Arrange trucking for all outbound shipments.

 


* Creating Export SADS for all Customer contracted carriers to the highest controlled standards.

 


* Processing invoices for Customer.

 


* Arranging collections & deliveries for all local & trade show shipments.

 


* Supporting Shipping’s warehouse duties when business requires.

 


* Participate in the implementation of operational processes & perform work to the standards of Good Distribution practice (GDP) for Life Science business, as required.

 


* Ensure operational compliance to all revenue and international trade legislative requirements, in addition to all DGF IE p...