Assistant Director of Finance - InterContinental Hotel San Antonio (Opening Hotel)

DUTIES AND RESPONSIBILITIES:


* Assist in the management of day-to-day operations and assignments of Accounting staff, plan and organize work, communicate goals, and schedule/assign work.  Advise staff of formal policies and procedures, identifying options and resolving issues.  Alert management of potentially serious issues.


* Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include hotel department heads in all departments and Directors of Area or Regional Hotel Finance to obtain/provide information.


* Assist in managing revenues received and dispersed including accounts receivable, accounts payable, and payroll, audit, General Ledger reporting, and cash handling functions for the hotel.  Implement and maintain acceptable accounting practices and procedures as required by company policy and procedures, generally accepted accounting practices, and as effected by local conditions.


* Prepare financial analyses of hotel operations including variance explanation and make recommendations to ensure the achievement of business goals. 


* Assist in the preparation of budgets and financial forecasts and reporting. 


* Develop and implement financial control procedures and systems; maintain documents for audits of hotel accounts; ensure compliance with government regulations, federal, state and local laws, to include EEOC, Wage and Hour, union contracts, etc. Independently comply with record retention requirements.


* Respond quickly to guest requests in a friendly manner.  Follow up to ensure guest satisfaction.


* Work with other management personnel to establish and implement hotel service standards to achieve maximum profitability and efficiency.


* Assists with the distribution of forecast information as an up to date management tool for operating departments


* Assists with the review of operating equipment stores to avoid unnecessary/excessive purchases and to eliminate (or at least be aware) of obsolete slow moving items


* Assists with ensuring all accounts are reconciled on monthly basis, review and approve those reconciliation’s


* Assists with ensuring payments are made to IHG (All Fees and billings) as fast as possible


* Interact with outside contacts:
+ Guests – to provide service, send bills and collect payment
+ Vendors – to pay bills or discuss pricing or billing issues; to ensure proof of insurance
+ Hotel legal counsel – to obtain legal advice as needed
+ Insurance companies, tax consultants, auditors, commercial and government banks – to collaborate on ongoing financial issues for the hotel
+ HMG accounting staff – to coordinate financial/accounting information, budget preparation, clarify issues and resolve problems.
+ Regulatory agencies – regarding compliance matters
+ Other contacts as needed (Profess...