-
Job Summary:
The Legal Operations Associate is a key member of the legal team, responsible for supporting daily operations related to claim and matter management, payment processing, and compliance activities.
This role ensures the smooth execution of various legal administrative tasks, providing critical support to attorneys and other legal professionals.
Responsibilities
Essential Functions:
* Manage e-Billing system functions: Generate reports to support matter tracking and analysis, open and close legal matters in the case management system, respond to vendor inquiries, assist with vendor set-up and run insurance reporting quarterly for proper notification.
* Product Ownership and management of e-billing and matter management legal systems.
* Arbitration Check Requests: Process and track check requests related to arbitration matters, ensuring timely and accurate payments are made in accordance with legal and organizational requirements.
* Settlement Checks: Coordinate, process, and distribute settlement checks, maintaining accurate records and ensuring compliance with settlement agreements.
* EEOC/Other Claim Matter File Management: Distribute, maintain, and organize files related to agency and other legal claims, ensuring proper documentation, confidentiality, and accessibility for the legal team.
* Litigation Holds: Assist with the implementation, tracking, and releasing of legal hold notices (“lit holds”) to preserve relevant information for ongoing or anticipated litigation.
Work closely with Information Security team ensuring an accurate custodian list and custodian clean-up in connection with data minimization.
* Non-Compete Agreements (with IGP Claims): Support the management and tracking of non-compete agreements, including those associated with IGP (Indemnity, General, and Professional) claims.
* Process seminar registrations, bar dues, and other memberships as well as department mail distribution.
* Manage Pcard receipts and coding.
* Ability to cross-train and support in Legal Operation functions.
* Assist with and provide Support Staff coverage and other miscellaneous duties, as assigned.
Qualifications
Minimum Education and/or Experience:
* Associate’s or Bachelor’s degree in Legal Studies, Business Administration, or related field preferred.
* 1-3 years of experience in a legal operations, legal assistant, or similar administrative role, preferably in a corporate or law firm environment.
* Strong organizational skills and attention to detail.
* Ability to manage sensitive and confidential information with discretion.
* Excellent written and verbal communication skills.
* Proficiency with Microsoft Office Suite and legal matter management and e-billing systems.
* Ability to prioritize tasks and work independently in a fast-paced environment.
Benefits Overview:
Benefits are subject to change and may be subject to specific el...
....Read more...
Type: Permanent Location: Hanover, US-MD
Salary / Rate: 63000
Posted: 2026-08-01 09:09:07
-
CALLOWAY & ASSOCIATES, INC.
We are currently seeking a Legal Administrative Clerk professional to join our fast-growing team.
This highly motivated individual will have two or more years of experience in a legal environment.
Our client, the US Attorney's Office is seeking a legal administrative professional to work it their Hammond, Ft.
Wayne or South Bend, IN offices.
Job Description: Provide witness management assistance prior to, during, and after trial.
Typical assignments include working directly with witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.Receive visitors, field phone calls, questions and other inquiries from witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.Initiate contact/notify witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the witness.
Use judgment to determine when AUSA should be notified of special circumstances or needs of witnesses.Confer with AUSA concerning witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.Prior to witness appearance, ensure all travel documents and appearance date and time have been provided to the witness.
Make necessary arrangements for witness travel and lodging according to Department of Justice and USAO policies and procedures.Meet with witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for witness reimbursement documents.Prepare and submit documentation for witness reimbursement, i.e.
witness vouchers and other required documentation for witnesses.
Furnish requested information concerning pending and completed witness vouchers.
Gather required documentation and reconcile Government Travel Accounts,Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S.
Marshals Service, investigative agencies, and other counterparts, when necessary.Complete variable aspects of recurring documents in conformance with the rules governing their style and format.
Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to witness laws and regulations.Perform general office procedures, including, but not limited to: establish and maintain a variety of files, documents and databases; assemble documents and other information for file material an...
....Read more...
Type: Permanent Location: Hammond, US-IN
Salary / Rate: Not Specified
Posted: 2026-07-31 09:26:55
-
Job Summary: The Legal Assistants work under the direct supervision of our Attorneys to ensure that our clients receive the excellent customer service they deserve.
They conduct legal research, draft documents, and communicate with clients, adjusters, and other third parties in support of the work the Attorneys do so the client receives the best possible outcome for their case.
Leadership Responsibilities: Demonstrates personal accountabilityContributes towards the success of othersUpholds the Firms Core Values: We Care, Humble Excellence, Collaborative Attitude, Challenge AcceptanceNo direct supervision responsibilities Essential Duties/Responsibilities: Consistent client contact to ensure medical records, treatment, and billing are up to dateRequests medical records and organizes them in a chronological order paying attention to items within the records that may need to be highlighted for review by the AttorneyRequests Google Reviews and referrals from clients.
Forwards appropriate links and follows up as needed.Calculates settlement figures and drafts/completes settlement paperworkOrders health insurance ledgers/liens and audits to ensure they are completeUpdates client files in the client management software system so that Attorneys can review documents received, client medical status, expenses, etc.Takes the initiative to solve issues that may arise using available resources including the Attorney of recordDrafts legal correspondence as directedMonitors deadlines and juggle calendarsPerforms other administrative tasks such as calendaring hearings and deadlines, organizing case files, managing logistics, etc.May perform some or all of the following: Draft pleadings, motions and appellate documents and file them with the courtMaintain pleadings and discovery indexesPrepare discovery responsesOrganize exhibits, documents, evidence, briefs and appendicesAid attorneys with interrogatories and other discovery requestsGather relevant information from a variety of sourcesLiaise between trial teams and internal/external third partiesHelp with voir dire, jury selection and witnesses preparationSchedule calls with client or other events with client (such their depo, depo prep call, mediation, mediation prep call, etc.) Required Skills/Abilities: Proficient in Microsoft Office Products as applicableAbility to communicate effectively in English orally and in writingHighly organized with excellent follow up skillsAbility to professionally multitask and meet multiple deadlines simultaneouslyRespectful, confidential, and provides a trustworthy source for clients, vendors, and coworkersReliable and dependable in performing job-related tasks, finishing assigned projects, meeting deadlines and appointmentsStrong attention to detail and accuracySelf-motivated and driven to begin and complete tasks Education and Experience: High School Diploma or equivalent education/experienceTwo (2) yeas of law office or comparable experienceOne (1) year of clerical experie...
....Read more...
Type: Permanent Location: Nashville, US-TN
Salary / Rate: Not Specified
Posted: 2026-07-31 09:07:39
