Administrative Assistant Senior Representative(Hybrid) Newton - MA

Job Description Summary

Provides administrative support, with the majority of duties being high level administrative tasks, which may include planning/coordinating large events, meetings or conferences, screening inquiries or complaints as well as projects, and space planning.

Performs budget preparation, scheduling, reporting and tracking information, a wide variety of complex meeting prep/presentations, as well as editing and composing correspondence.

Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures.

This role is hybrid, with 3 days per week required in a nearby Cigna office (Tuesday and Wednesday).

The specific third day may be determined at the discretion of the local market leadership and could vary from week to week based on business needs.

The remaining days will be work from home.

Responsibilities


* Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.


* Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word


* Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed.

May include large meetings or events with senior leaders, brokers, and clients


* Supports local community and civic affairs events, assisting with event planning, management, and break down


* Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight


* Order all office supplies and promotional items and maintain the budget for management monthly and year-end


* Assists with printing requests, including printing, binding, and shipping materials


* May support segment-level administrative services projects in partnership with other local offices


* Communicates professionally and collaborates with internal matrix partners, brokers, and clients



* Backup other administrative professionals when needed


* Performs additional responsibilities as assigned

Qualifications


* Previous experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred


* Previous experience with office or facility management preferred


* Strong computer based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferred


* Health insurance background with general understanding of the overall sales process and knowledge of Salesforce.com


* Strong written & verbal communication skills


* Strong problem-solving and analytical skills


* Detail oriented with exceptional follow-up skills


* Ability to work in a production-like, fast paced environment and adapt quickly ...