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Administrative Assistant to the VP Sales, Solutions

As one of the world’s leading providers of business software, SAP delivers products and services that help accelerate business innovation.

Today, customers in more than 120 countries and 25 industries run SAP applications – from distinct solutions addressing the needs of small businesses and midsize companies to suite offerings for global organizations.

(*) SAP defines business software as comprising enterprise resource planning and related applications


PURPOSE AND OBJECTIVES Responsible for providing administrative support to the Solutions enterprise sales group, duties will include: •Active and autonomous administrative support to the manager.

•Performs and administers various special projects in collaboration with various staff and departments EXPECTATIONS AND TASKS •Managing diary/calendar and e-mails for the Managers on their behalf, potentially also including calls and voicemails.

•Monitoring actions and manage reminders •Managing internal and potentially external correspondence •Arranging meetings for Managers including co-ordination of Team Meetings and external events.

•Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses •Booking meeting rooms / venues for the team.

•Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.

•Performing and monitoring stationery ordering for the team including business cards.

•Updating materials including PowerPoint and excel spreadsheets for meetings and presentations •Preparation and follow up of meetings including taking meeting minutes.

•Admin support for new starters into the team to include ordering of equipment and monitoring induction.

•Central contact and all other ad-hoc support as needed by Manager and his/her team.

•Resolving issues with some complexity with limited guidance •Developing collaborative work relationships within own team and cross-functional, including representation of team towards senior management •Supporting internal projects, including decision taking within clearly defined framework of departmental guidelines and practices •Supports knowledge sharing within the team and prepares decision taking •Community Building & Best Practice Sharing between different offices WORK EXPERIENCE •5 years of experience as secretary or comparable experience •Demonstrated proficiency with MS Office Tools •Experience with SAP internal Tools like Corporate Portal ISP, CSN

EDUCATION AND QUALIFICATIONS/SKILLS AND COMPETENCIES •Apprenticeship as secretary or commercial qualification or comparable experience •High School Degree or better preferred.

 


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